Send the number with the working behind it
Prepare a salon commission handover with staff summary and line-level audit CSVs, clear period coverage and the original source evidence.
A staff total answers how much was calculated. A useful handover also answers how the figure was reached, which period it covers and what changed during review. Trimsum produces two CSV views of the same completed run, so a bookkeeper can begin with the summary and investigate a particular line without reconstructing the whole week.
The useful part
Send the summary for the staff totals, the detailed audit for the calculation trail, and a clear reference to the preserved source report. Keep their run names and periods aligned.
Hand over a completed run
Finish the review before preparing files for processing. A draft may contain held lines or unresolved decisions even when its total looks familiar. In Archive, select the completed run whose period matches the handover. Its figures come from the saved snapshot rather than today’s editable staff settings. Name the run clearly enough that the recipient can distinguish two businesses, a correction and an ordinary weekly close without opening every file.
Use the summary for the staff-level view
Summary CSV includes the run name, sample-data flag, period dates, currency, staff name, service basis, retail basis, refund basis, commission, calculation basis and finalisation time. Services, retail and refunds describe sales bases; they are not three separate commission amounts to add to the Commission column. Negative refund basis remains signed. This distinction matters when a spreadsheet is imported into another process or its columns are renamed for a handover.
| Staff | Services basis | Retail basis | Refunds basis | Commission |
|---|---|---|---|---|
| Mia | 200.00 | 30.00 | −100.00 | 43.00 |
Use the detail when a number needs tracing
Detailed audit CSV contains each saved line’s invoice reference, date, staff, item, category, signed sales, supplied tax, commission basis, percentage, calculated commission and reported commission. It also includes treatment, review reasons, your review note, source filename and source row number. An excluded line remains in this detail with its treatment visible. A blank source commission stays blank, preserving the difference between “not supplied” and an actual zero.
Explain the difference in one sentence
In the fictional three-line example, the source reports $80.00 on a service, $3.00 on retail and $0.00 on a refund. The reviewed amounts are $80.00, $3.00 and −$40.00, giving $43.00 rather than $83.00. A useful handover note points to the refund reference, the checked treatment and its detailed audit row. Avoid “adjusted to match”: it omits the decision that the next reviewer needs to understand.
| Comparison | Amount |
|---|---|
| Source-reported commission | 83.00 |
| Reviewed refund difference | −40.00 |
| Completed commission | 43.00 |
Make a package the recipient can follow
Check the files open and the signed amounts remain correct in the recipient’s intended workflow. The exports are general CSVs; they are not a claim of compatibility with a particular payroll import format.
- Download Summary CSV and Detailed audit CSV from the same completed run.
- Record the business, inclusive period dates and purpose of the handover.
- Include the original report or an accessible controlled reference to it.
- Explain unresolved work outside this run and identify any replacement of an earlier handover.
Keep delivery separate from account access
Trimsum does not email these files or invite a bookkeeper into a shared online workspace. You choose how to deliver the minimum relevant records through your existing process. A local folder path may be unusable to the recipient, and a workspace backup contains more than the two handover CSVs. Share the appropriate output, retain your original files and confirm which completed run was actually received before treating the handover as finished.
Put it to work.
Record the files, period and explanation that belong with a completed commission run.
Use the handover template